One platform, not five
Quotes, BEOs, ticketing, payments and reporting all live in one place — no more reconciling across tools.
Event Leaders
Run exceptional events, without the last-minute scramble
One platform to keep sales, event planning, and operations aligned — so nothing falls through the cracks on event day.
The impact iVvy delivers
15 hrsReduced work time per week
60 → 45 hrAverage work week
15 minRun sheet build time
Every event has a hundred moving parts. iVvy keeps them all in check.
Vendor coordination, client changes, attendee registration, and team communication across disconnected tools turn event admin into the job itself. iVvy brings enquiries, quotes, BEOs, floor plans, ticketing, payments, and reporting into one platform — so you can focus on delivering the event, not chasing the paperwork behind it.
Real-time visibility
Every department — catering, AV, operations — sees the latest details the moment they change.
Adaptable when plans change
Virtual BEOs and instant updates mean last-minute changes don't break the plan.
Built for leaders who run events end-to-end.
Plan and document, without the admin
Create detailed Banquet Event Orders using templates, so planning takes minutes, not hours. Virtual BEOs update in real time — when something changes last minute, and it always does, everyone's working from the same version. Every conversation, task, and document is logged against the booking, with a built-in change log tracking who changed what and when.
- BEO templates for faster planning
- Real-time virtual BEOs
- Full activity and change log per booking
Get paid faster, report with confidence
Embeddable pay-now buttons and automated payment reminders mean invoices get settled faster, keeping cash flow healthy and clients accountable. 30+ real-time reports give you the performance data to debrief accurately, justify budgets, and demonstrate ROI to stakeholders.
- Pay-now buttons + automated reminders
- 30+ real-time reports
Find venues and manage attendees in one place
iVvy Marketplace gives you access to thousands of venue spaces — search, compare, and enquire without the phone calls and email chains. Sell tickets, manage registrations, and communicate with attendees by email, all without switching platforms.
- iVvy Marketplace: search, compare, enquire
- Ticketing and attendee management in one place
What iVvy does for your team
Event Director / Manager
One view of the whole event lifecycle — from enquiry to floor plan to final invoice — instead of five disconnected tools.
Operations & Venue Teams
Real-time BEOs and floor plans mean the team on the ground is always working from the current version, not yesterday's printout.
Client-Facing / Account Teams
Faster responses, cleaner handovers, and consistent follow-through — the things that turn one event into a repeat client.
Finance & Reporting
Automated pay-now and reminders, plus 30+ reports on demand, so ROI conversations don't need a week of spreadsheet work first.
What event leaders are seeing with iVvy
Best Western Boulder Falls
Challenge: Coordinating events across a demanding schedule was consuming the team's week.
Result: 15 hours of reduced work time; average work week cut from 60 to 45 hours.
Read case study →
Tilley & Wills
Challenge: Short-lead events needed run sheets built fast, without sacrificing accuracy.
Result: Run sheets built in 15 minutes; more events booked, faster.
Read case study →We've seen a huge increase in team efficiency and can accommodate more bookings because iVvy shows us exactly where our gaps are. Tasks that used to eat up a lot of time — creating invoices, BEOs, and quotes — now happen automatically.
iVvy's software has automated manual tasks so that our Sales and Operational teams can react and respond quickly to prospective clients.
Questions from event leaders
Does iVvy replace our existing ticketing or registration platform?
iVvy can manage ticketing and registrations end to end, including multiple ticket types, online payments, attendee details and event communications. It can also connect with other business systems where your event setup requires them.
How quickly can our operations team get up and running on BEOs and floor plans?
Most venues can implement iVvy in 6–10 weeks, with smaller or less complex setups often going live sooner. A dedicated implementation manager configures your account and provides role-specific training for event orders, floor plans and operational workflows.
Can multiple departments (catering, AV, ops) work from the same booking at once?
Yes — every conversation, task, and document is logged against the booking, with a change log so every department sees the current version and who last updated it.
Can we find and book new venues through iVvy, or only manage our own?
Both — iVvy Marketplace lets you search, compare, and enquire on venue spaces beyond your own portfolio, alongside managing your own bookings end to end.
Is our client and event data secure?
Yes. iVvy uses enterprise-grade safeguards including ISO 27001 and PCI DSS Level 1 certification, GDPR compliance, two-factor authentication, role-based access controls, data residency options, audit logging, and redundant data centres.
Ready to take the complexity out of running events?
See how iVvy gives event directors the tools to deliver more events, with less effort and greater consistency.