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Event Sales AI

iVvyAI: AI agents for venue & hotel sales teams

iVvyAI handles the admin, speeds up your sales process, and helps your team focus on closing the deals that matter.

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The Problem

Venues don't have a lead generation problem, they have a response problem

Enquiries come from every direction. Sales teams are buried in admin. Proposals take hours to build from scratch — and every hour of delay is a deal your competitor can steal. When you respond same-day, 26% of proposals convert. Wait until tomorrow and that drops to 15%.


The Solution

Respond faster, without adding more headcount

iVvyAI is a growing suite of autonomous AI agents that work inside iVvy — speeding up processes, scaling with demand, and pulling data together for smarter decisions.

The result? Your team operates faster, delivers greater experiences, and grows revenue with confidence.

The first product in the iVvyAI suite

Instant Proposal – Email powered by hivr.ai

Automate from the moment an enquiry arrives to the moment a proposal is ready to generate in iVvy. Three AI agents working together in one workflow to ensure you and your team wake up to qualified leads and proposals ready to be generated.

One sales workflow: three AI agents working together

Shift your team from your inbox to selling

The AI agent reads every inbound email enquiry and extracts key event details automatically, so your team stops triaging emails and gets back to closing more deals. If there are gaps in information needed to qualify or propose, Instant Proposal reaches out to fill in the gaps.

Take back the time your sales inbox has been stealing.
Your sales inbox never sleeps, neither does your Inbox AI.
No matter how busy it gets, every email is handled with the same speed and quality.
Let the AI chase missing information while you focus on closing deals.
iVvy AI email ingestion reading inbox

Instant Proposal vs. manual effort

Capture Email → Qualify Lead → Enter Data → Create Proposal → Time/Effort
Instant Proposal

AI reads inbound emails instantly.

Automated

AI scores and qualifies leads consistently every time.

Automated

AI enters key details in iVvy automatically.

Automated

Staff generates a tailored proposal in iVvy.

Human review ✓

Same day
Effort: 1 minute
Without AI

Email arrives in the inbox and sits in there until a staff member is available to pick it up.

Prospect waits

Staff manually reads and assess if the lead is worth pursuing based on gut feel or inconsistent criteria.

Manual review

All key event details are manually entered into iVvy. Meanwhile staff members chase missing information.

Manual entry

Staff creates a quote and generates a branded proposal in iVvy.

Start from blank

Multi-day
Effort: Hours

You're always in control – it works within your rules

One system

The AI runs alongside your current tools and inside your existing iVvy platform. You don't have to learn a new system.

It's not ChatGPT

Instant Proposal – Email isn't a chatbot. The AI autonomously works in the background handling the email admin. Your team handles the relationship.

You set the rules

You set the scoring model and decide what to automate. The AI agent works to your rules, consistently and at scale.

Frequently asked questions

Is iVvyAI like ChatGPT?
No. ChatGPT is a general-purpose language model. iVvyAI is a suite of purpose-built AI agents designed specifically for event sales workflows — reading enquiry emails, qualifying leads, entering data into iVvy, and preparing proposals. It doesn't chat. It works.
What's the difference between an AI assistant and an AI agent?
An AI assistant waits for instructions and responds when prompted. An AI agent acts autonomously — it monitors your inbox, processes enquiries, scores leads, and prepares proposals without being asked. iVvyAI agents work in the background so your team can focus on selling.
Is Instant Proposal – powered by hivr.ai going to replace my sales team?
No. Instant Proposal is designed to support your team, not replace them. It handles the repetitive admin — reading emails, extracting details, entering data, and building draft proposals — so your sales team can spend their time on what they do best: building relationships and closing deals.
Will it send proposals on my team's behalf?
No. Your team always has the final say. Instant Proposal prepares everything and generates a tailored proposal in iVvy, ready for your team to review, adjust if needed, and send. The human is always in the loop.
How much control do I have over the AI?
Full control. You define the scoring criteria, qualification rules, and automation settings. The AI works to your rules, consistently and at scale. You can adjust your criteria anytime as your strategy evolves.
Does it support different languages?
Yes. Instant Proposal can read and process enquiry emails in multiple languages, extract the key details, and prepare proposals in your preferred language inside iVvy.
Does it matter what email solution I use?
No. Instant Proposal works with any email provider — Gmail, Outlook, Exchange, or any other solution your venue uses. It reads inbound enquiries regardless of your email platform.
Can I only have one agent?
All three agents work together to deliver the best outcomes as one workflow. We recommend you use all three to get the best results. Although with that in mind, you can opt out of the lead qualification agent.

What could a 50% increase in conversions do for your business?