Ready to amp up your event planning game? Let's dive into something truly transformative: the templates offered by your event management software.
Event software templates are your secret weapon for keeping things on track and stress-free.
Keep reading to uncover valuable tips and strategies for using templates in iVvy event management software to create ready-to-use packages that can be seamlessly added to your event. These packages include everything from session and function times to menus, beverage options, resources, products, and setup requirements.
Imagine event software templates as your cheat codes for all kinds of events. Their pre-design outlines all essential elements, timelines, and tasks, saving you a whole lot of time during the planning process. Say goodbye to hours of manual admin and reinventing the wheel every time you plan a gathering – event software templates are here to streamline your time management. They keep things consistent and accurate, so you're always ahead of the game.
Templates are a solid starting point, but don't be shy about giving them your unique flair. Customise them to match your client's style, requirements, and specific goals. Think of templates like BEOs as your trusty guide, not a rigid rulebook.
With iVvy, your event software templates have the option to generate information including:
Event sessions/functions including location (if known) start & end times, fixed or dynamic venue hire rates
Food menus and beverage packages, inclusive of selections (if known)
Resources
Products
Set up requirements
When creating a template with iVvy event management software, you can set a per-person or flat rate price to apply to the package. When you add the subsequent sessions and items, you can choose to have them included in the event template price, or drop them into the booking at an additional charge.
Templates often include broader sections for pricing, menus, and session. The more event information you can input to customise your templates, the more time and effort you’ll save.
With iVvy Event Management Software, you can choose from two basic templates: simple and detailed. Simple event templates are more suitable for smaller events and are restricted to only one session and one event/function room. Detailed event templates can contain multiple sessions and multiple function rooms, making them better suited to larger events like conferences or corporate events.
From this point, you will then be able to delve into your event specifics, including:
Minimum and maximum pax
Sale price method (per-person or flat rate
Option to reduce room hire
Cost per person
Whether the event template is commissionable
If this event template needs to have sessions/functions
Default space (e.g. a wedding will be held in a chapel)
Small and large descriptions
Option to publish your event on iVvy Marketplace (optional start time slots can be added)
iVvy’s digital event templates are accessible from anywhere, at any time, meaning you can easily edit or adjust as more event details are passed along from the client.
Collaboration gets a digital upgrade through iVvy's event software templates. With the ability to seamlessly and immediately share event information, there's no more need for physical exchanges or waiting on file transfers. Templates can be instantly shared with team members, clients, and vendors, regardless of their location. This not only makes communication smoother but creates a collaborative space for everyone can work together.
Event templates are your not-so-secret weapon for supercharging your event planning process. By adding your personal touch, staying organised, communicating effectively, and rolling with the challenges of last-minute event updates or changes, you'll be ready to tackle anything that comes your way. Remember, these event software templates are there to guide you, not box you in. Use them to improve your efficiency and continue delivering exceptional event experiences.
Subscribe to get the latest insights on venue management, event technology and hospitality trends delivered straight to your inbox.
