Most event teams are still juggling multiple platforms. These seven stats reveal what's broken and where real gains lie in event management software.
Ever feel like you're juggling a dozen different systems just to pull off one event? You're not alone. Research paints a fragmented picture of the event management software landscape: the real number of platforms most event planners wrestle with daily, the biggest headaches they face when adopting new tools, and time savings for those who get it right.
These stats give you a clear view of where event management software is right now, and where opportunities sit.
This points to a fragmented approach that's still common across the industry. Rather than one unified event management software solution, most organisers are piecing together a toolkit — one platform for registration, another for marketing, one for on-site management, and yet another for venue sourcing. The result is data silos, duplicated effort, and added complexity across event operations.
iVvy solution: iVvy's integrated platform handles venue sourcing, booking, catering management, and contract generation in one place. This reduces the need for multiple logins, manual data reconciliation, and training teams across numerous systems.
These three pain points come up consistently when event professionals talk about event management software adoption. Engagement covers the challenge of using technology to genuinely connect with attendees. Cost adds up quickly when teams are running multiple specialised platforms. And integration remains a persistent headache — different tools rarely talk to each other cleanly, leading to manual data entry and inefficient workflows.
iVvy solution: iVvy's transparent pricing and consolidated feature set help control software costs. Its API infrastructure connects with specialised engagement tools, and its contact segmentation tools support personalised marketing based on location, event type, or other criteria — improving both engagement and conversion.
Only one in five event professionals has actively consolidated their event management software stack. Many are still running a collection of disconnected tools — partly due to existing system investments, partly due to the perceived complexity of switching, and partly due to limited awareness of what integrated platforms can actually deliver. The 21% figure does suggest momentum is building.
iVvy solution: For teams still managing venue availability through spreadsheets and catering quotes over email, iVvy presents a practical consolidation path. Moving core functions into a single event management software platform simplifies workflows and provides a real-time view of event logistics and financials.
Two hundred hours per year is roughly five full working weeks. For event teams, that's time that could go toward strategic planning, creative development, and attendee experience rather than administrative back-and-forth. The stat makes a strong case for investing in capable event management software rather than patching together manual processes.
iVvy solution: iVvy's venue marketplace lets event professionals view and compare venues with detailed space descriptions, images, and live availability, cutting down on site visits and drawn-out email chains to gather basic information.
These figures show where event management software is already having a measurable impact on the venue side of planning. A growing share of planners are using technology for sourcing, layout review, and negotiation — a clear shift toward a more data-driven approach to venue selection.
iVvy solution: Automating proposal creation, managing contracts online, and generating invoices directly from booking details frees up event teams to focus on delivering strong events and building relationships with attendees and stakeholders.
A churn rate this high points to widespread dissatisfaction with current event management software. Most event professionals who are looking to switch cite unmet needs around features, integration, user experience, or support. The market is clearly still looking for solutions that fit the way modern event teams work.
iVvy solution: For teams still running on legacy systems or event management software that doesn't fully address their needs, iVvy's integrated platform — combining venue sourcing, booking, and management tools — offers a more complete alternative, backed by 24/7 support.
Attendee expectations are rising. Technology that simplifies registration, surfaces event information clearly, and streamlines on-site communication has a direct impact on overall satisfaction — which means the quality of back-end event management software flows through to the front-end experience.
iVvy solution: iVvy's back-end efficiency has a direct effect on what attendees experience. Accurate venue information, smooth booking processes, and well-managed catering logistics all contribute to a cleaner, more professional event experience on the day.
The data points in one direction: event professionals want simpler, more integrated event management software — and many are actively looking for it. For anyone aiming to save time, reduce costs, and deliver better events, these stats are a useful starting point for evaluating whether your current tech stack is working as hard as it should be.
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